Buying checklist
A checklist for buying fabric wholesale
A complete inquiry helps avoid discussing a price for the wrong fabric or unit. Use this checklist when requesting a quotation and again before confirming an order.
Identify the fabric and each colour separately
Share the collection name and product code or visual number. If a photograph shows several fabrics or colours, mark or clearly describe the one you want.
A name such as black or beige may not identify the same shade on every swatch card. Include the card’s colour code where available. For a multicolour order, list the quantity for each colour as well as the total.
- Collection + product code or visual number
- Colour name and swatch-card colour code, if available
- A separate quantity for each colour
Always write the unit beside the quantity
Metres, kilograms and tonnes are different measurements. Write your request explicitly, for example “black — 500 metres” or “black — 500 kg”. These examples show a format only; they are not minimum order quantities or stock statements.
If ordering by the roll, separately confirm the metres or kilograms per roll. Do not treat metres and kilograms as equivalent without the relevant fabric’s weight and width. Check which unit the quoted price applies to as well.
Match the sample to the specifications
Where needed, verify your photographic shortlist using a swatch card or physical sample. Use the exact product code and colour you selected from the sample in your quotation request.
Confirm the composition, GSM, width and any other required properties for the selected fabric. Ask separately about sample availability, charges and shipping arrangements; these conditions may vary by inquiry.
Include delivery details in the quotation request
Share the destination city and country and, if relevant, your required date. A requested date is not a confirmed lead time: it must be checked against current product availability and shipping arrangements.
Ask about the currency, the price basis per metre or kilogram, and whether taxes and transport are included. For an international inquiry, clarify required shipping documents and delivery terms before ordering. A catalogue photograph does not confirm those arrangements.
Confirm against one final order summary
If colours, quantities or fabric selections have changed across several messages, bring the latest choices into a single list. Check which product and quantity the availability and price information refers to.
- Product code, colour and quantity/unit match.
- Specifications and any sample selection are confirmed.
- Current availability, price unit and currency are clear.
- Payment, transport and delivery terms are separately confirmed.
- The order summary includes the latest changes.
A short inquiry format
Collection / product code · Colour · Quantity + unit · Sample needs · Destination city and country. Start with these details, then confirm commercial terms for the selected fabric.